Marketing · AI systems · operations · publishing

Your marketing shouldn't run you.

You should run it.

I build the strategy, the systems, and the operations that turn scattered effort into growth you can measure. Then I run them. You stop managing the marketing and start watching it work.

Strategy that works. Systems that scale. Results you can measure.

11 → 37qualified leads a month, 90 days −61%cost per qualified lead Baseline stated. Number delivered.
In practice
12 yearsMarketing, systems, operations, publishing
Ciara Mejia standing at her desk in a green suit
Ciara Mejia seated in her library, holding her glasses
The third option
The tension

You're not short on ideas. You're short on the person who ships them.

You need the one person who can take your ideas, build the machine behind them, and answer for the number at the end of the month.

Most owners get handed one of two things. An assistant who waits to be told what to do, or an agency that mails you a strategy deck and vanishes before a single thing ships. I'm the third option. I set the strategy and I execute it, so nothing gets lost in the gap between the plan and the work.

Twelve years working this way taught me the thing nobody wants to hear. Being busy is not the same as growing.

So I don't sell hours. I sell you a sharper strategy, systems that hold, and growth you can point to on a chart.

Ciara Mejia on a balcony at golden hour
Free · pre-hire diligence Run the test on me.

Ten questions to ask before you sign with any marketing hire, with the strong answer and the red flag written beside each. Most engagements fail in month four, not month one. Use it on me first.

One email with the PDF attached. No sequence, no follow-up unless you ask for one.
About Ciara

Twelve years in the messy middle, where good ideas go to die.

Someone has to own it.

Marketing, operations, systems, and more recently books. The work founders quietly dread handing off, taken off the plate by one person who answers for the outcome.

About Ciara

I build the engine most businesses only wish they had.

For twelve years I've worked remotely on the things founders quietly dread handing off. The marketing, the operations, the systems, the messy middle where good ideas go to die without someone to build and run them. More recently, the books, because a finished draft is just another good idea waiting on someone to own the pipeline.

The businesses I moved the needle for most weren't the ones who needed more effort. They needed one person to take the whole thing off their plate and own the outcome. So that's the work I do now.

A system nobody measures isn't a system. It's a document.I've built systems that failed for exactly that reason. The setup was fine, but after launch nobody looked again, and there was no number that would have told us it was slipping. Now every build ships with the check-in attached.
Good work stopped speaking for itself.Not because quality stopped mattering, but because the person choosing can't see quality from the outside. They can only see evidence of it. So I build the evidence in.
Strategy and execution belong together.A plan no one builds is just a document. I build what I recommend and run what I build.
I'll tell you straight.You'll always know what's working, what isn't, and what I'd do next. Honest beats comfortable every time, and if you'd rather not hear it, we'll both work that out on the first call.
Ciara Mejia in her library

On working across timezones

I work with clients in the United States, the United Kingdom, and Australia. I treat the timezone as part of the offer rather than a scheduling detail, because it's the thing most likely to go quietly wrong.

Insert the numberCovered hours per region and your response window outside them. A specific number beats any sentence copy can write. This is the strongest objection against you.
Services · case studies · results

Four ways I take the work off your plate and make it perform.

Then I stay and run it.

Open the pillar that matches where you're stuck. Price, proof currency and the number it moved sit inside each one. Below them, the full 90-day plan I actually ran, with the subtraction list intact.

11 → 37qualified leads a month, 90 days −61%cost per qualified lead 9 → 2founder hours a week
Four ways to work with me

Four ways I take the work off your plate and make it perform.

You don't need another advisor with opinions. You need someone who builds the machine, runs it, and stands behind the number at the end of the month. Open the pillar that matches where you're stuck. The price and the proof sit together, where they belong.

Marketing Strategy SprintDiscovery and audit, channel and funnel strategy, a 90-day roadmap with priorities already in order.
from $1,500
Done-With-You ImplementationCampaigns built and launched, a content and email calendar that gets used, landing pages, tracking, reporting.
from $3,000/mo
Full Marketing ManagementStrategy and execution, monthly KPIs, optimization, and moves I bring to you before you ask.
from $5,000/mo
Proof currency · numbers

Before and after dashboards with the baseline visible. Funnel maps and campaign calendars, anonymized.

11 → 37Qualified leads a month, 90 days. Coaching practice, founder plus three.
Read the 90-day plan
AI Opportunity AuditWorkflow mapping, a ranked list of what to automate, tool and ROI recommendations.
from $1,200
Systems & Automation BuildCRM and pipeline setup, AI workflows and integrations, SOPs and a clean team handoff.
from $3,500
AI Retainer & OptimizationOngoing build and refinement, monitoring, training, and support as the systems scale.
from $2,500/mo
Proof currency · mechanism

The automation drawn, not described. Workflow diagrams, a 60 to 90 second recording of a live build, a redacted SOP excerpt.

21 hrsWeekly re-keying and chasing at one eCommerce team of four. $63k a year, invisible on the P&L.
Run the Hours Bleed Calculator
Operations Audit & RoadmapProcess and tool review, bottleneck analysis, a prioritized action plan.
from $1,500
Ops & Marketing ManagementProject and workflow management, dashboards and reporting, people kept in sync.
from $3,500/mo
Fractional Ops PartnerEmbedded strategic support, systems and marketing oversight, continuous optimization. Senior leadership without the salary.
from $6,000/mo
Proof currency · order

A project board before and after. A dashboard screenshot. The contents page of an SOP library that people actually open.

9 → 2Founder hours a week on marketing, same 90 days. Observed, not estimated.
Take the Bottleneck Audit
Book Launch RoadmapCritical-path schedule, vendor shortlist with real quotes, budget model, a realistic publication date, metadata and category plan.
per title · figure to set
Full Production ManagementEnd to end ownership from manuscript to live listing. Vendor QC, file QA across eBook and print, ISBN and distribution setup, proof review.
per title · figure to set
Publishing Ops RetainerBacklist and multi-title management, metadata and keyword optimization, new editions, monthly sales reporting with interpretation.
monthly · figure to set
Editorial ladder, four levels, in orderManuscript Assessment, Developmental Edit, Line & Copy Edit, Proofread. One level per engagement. If an editor quotes you one price for editing, ask them which kind.
per 1,000 words
Proof currency · craft and artifact

Before and after paragraph pairs, used with written permission for the specific excerpt. One page of an anonymized editorial letter. A Selected Titles shelf with role and year on every cover.

Proof slot, not yet liveSelected Titles shelf: three to six covers, consistent tile size, caption stating role and year. Never mix cover aspect ratios.
Send 1,000 words for a free sample edit
Work · a 90-day plan I actually ran

Anyone can tell you what they did. I'll show you what changed.

Coaching practice, founder plus three. One number agreed in week one and never moved. Everything below ladders to it, and everything that couldn't be traced to it did not get built.

Qualified leads a month
11 →11

Target was 25. Qualified was defined in writing on day seven and never redefined.

Cost per qualified lead
0%

Three channels stopped outright and two tools cancelled inside the first fourteen days.

Founder hours a week on marketing
9 →9

Weekly publishing cadence running without founder involvement by day seventy.

The subtraction list

This did more for the result than the build list. Every item was proposed, considered, and refused, on the record, with a reason.

  • No rebrand. The logo was not the reason leads were flat.
  • No new website. Three pages were fixed. The other nineteen were left alone.
  • No second offer. One offer understood beats two offers hedged.
  • No third channel. One channel was working. Adding two more would have halved the attention on it.
  • No CRM migration. A four-week project that would have moved the number by zero.

The operating cadence

Plans don't fail at the strategy layer. They fail because nothing forces them to be looked at on a Tuesday. Four recurring commitments, none longer than an hour.

  • Monday15 minThree priorities named. Anything not on the list does not get built.
  • Wednesday2 hrsProtected build block. No calls, no reviews. This is when things ship.
  • Friday10 minThe number is posted, same place, same format, whether it moved or not.
  • Month end45 minWhat we stop, what we double. One decision each, both written down.
Proof slot 01 · permission pendingNamed testimonial with video is available. Publish only once written Tier 1 consent covering name, role and organisation is on file. This should also become case study one.
Proof slot 02 · permission pendingSecond named testimonial with video. Same consent requirement. Lead the quote with what almost stopped them from hiring you.
Proof slot 03 · to captureAsk seven to fourteen days after delivery. Three prompts, not an open request. Then ask for 60 seconds on video, second, never first.
Shop · two bays

Buy the system, or wear the argument.

Both made to order.

One bay holds the digital products and toolkits, delivered the second you buy. The other holds a small print-on-demand collection, made when you order it. Different carts, same standard.

Bay one · digital products and toolkits

The exact systems I use with clients. Yours to put to work today.

Not ready for the full engagement? You don't have to be. These are the real frameworks behind my client work, packaged, priced within reach, delivered the second you buy. Start here. Get a fast win. Come back when you want the whole machine.

01Pick the instrumentChoose by the problem you have this week, not the one you'll have next quarter.
02Buy and downloadOne step, no call, no sequence to sit through. The file lands in your inbox immediately.
03Run it inside seven daysEvery product is scoped to be finished in a working week. Anything longer is a project, not a product.
04Bring me the resultSend me what it surfaced. If it's bigger than a toolkit, we'll both know by then.
Marketing strategy

90-Day Marketing Roadmap Kit

The planning system that turns scattered marketing into a 90-day plan that ships. Template plus guide.

Get a fast win →
AI & systems

Automation Starter Pack

Plug and play workflows and SOPs to win back your first five hours a week.

Get a fast win →
Operations

Operations Toolkit

The dashboards and documented processes that bring a busy team into focus.

Get a fast win →
Book production

Production Timeline & Budget Model

Every stage between finished draft and live listing, with realistic timings and what each stage actually costs.

Get a fast win →
Book editorial

Manuscript Self-Assessment

Work out which of the four editorial levels your draft needs before you pay anyone anything.

Get a fast win →
The operator's toolkit

Six instruments. One is free, because one of them is a test you should run on me.

Each is a real working document, not a teaser. Take one, run it this week, and you'll know more about your business than another discovery call would tell you.

Free · DiligenceFirst page of The Deck-and-Vanish Test
Pre-hire diligence10 questions

The Deck-and-Vanish Test

Ten questions to ask before you sign anything, with the strong answer and the red flag written beside each. Most engagements fail in month four, not month one. Run it on me too.

Download PDF
Build note · deliveryPaid toolkits need a checkout and a gated file host before launch. The PDFs are no longer embedded in this page, so they can't be lifted from the source. The free instrument still downloads directly, which is what makes it a capture asset.
Bay two · the collection

A small, deliberately chosen collection. Printed when you order it, not before.

Made to order and shipped worldwide through Printify, so nothing sits in a box waiting to be wanted. Books route separately, through retailers rather than merchandise, because a book is not a t-shirt and shouldn't be sold like one.

Made to order

The Subtraction List tee

The five things we refused, printed on the back. Everyone sells you the build list. This is the other one.

View the piece →
Made to order

Friday Number mug

For the ten minutes a week that hold the whole cadence together. Posted whether it moved or not.

View the piece →
Made to order

Operator's notebook

Three priorities on Monday, one decision at month end. Ruled for people who write down what they refused.

View the piece →

How it ships

Each piece is printed and dispatched by Printify's production partner closest to you. Typical production is two to five business days, then transit on top. Sizes, materials and a full care note sit on every product page.

Returns

Made-to-order means no restocking, so returns cover defects and print faults rather than change of mind. That's stated up front rather than buried in a policy page, because it's the thing people find out too late.

Books are separate

Titles I've produced or edited are sold through retailers, not here. The Selected Titles shelf lives with the publishing pillar under Services, where the role and year sit on every cover.

Build note · storefrontPrintify is fulfilment, not a shop front. It publishes into Shopify, Etsy, WooCommerce or a headless storefront via its API. Choose that layer before the collection goes live, because it decides the cart, the tax handling and whether both bays can share one checkout.
The journal

One useful idea at a time. No filler.

Read it, then use it.

Marketing that ships, systems that save hours, books that get finished. Take one thing from a post and put it to work by Friday.

The journal

Marketing that ships. Systems that save hours. Books that get finished.

One useful idea at a time. No filler, no theory for its own sake. Read a post, take one thing, put it to work by Friday.

Marketing strategy

Wiring strategy to execution

Building a 90-day roadmap, and choosing channels that fit your stage.

AI & automation

Automations that save real hours

Straight answers to the AI myths keeping small businesses stuck.

Operations & systems

SOPs people actually use

And dashboards that reveal what matters, not just what's busy.

Publishing & author growth

What a book really costs

Line by line. KDP or IngramSpark. The twelve-week production schedule, explained.

Results & case studies

The real story behind a lift

What a conversion lift, a systems rebuild, or a finished book actually took.

One lead magnet per pillar, not one for the site.

Founders start with the 90-Day Growth Roadmap. Authors start with the Book Production Timeline. Segmenting at the moment of capture is what makes every email afterwards worth opening.

Open the toolkit
Podcast

The Third Option.

Build it. Then run it.

An assistant waits to be told. An agency mails you a deck and vanishes. This show is about the people who do the third thing, and the decisions that make or break it.

The format

Short episodes. One operator problem each. Nothing that needs a whiteboard to follow.

Most business podcasts are two people agreeing for an hour. This one takes a single decision an owner is actually facing, works it through, and ends with the thing you'd do on Monday. Twenty minutes, most weeks.

01

The deck-and-vanish problem

Why strategy engagements die in month four, what the handover gap actually costs, and the ten questions that surface it before you sign.

Planned · 22 min · with a founder who's been burned twice
02

Busy isn't growing

Three teams, same headcount, wildly different output. What separated them wasn't effort, and it wasn't tooling either.

Planned · 19 min · operations
03

The hours nobody puts on the P&L

Manual work hides inside salaries you already pay. How to move it onto a line with a number attached, and what to automate first.

Planned · 24 min · AI and systems
04

What a book actually costs

Line by line, from finished draft to live listing. Where the money really goes and which stage authors consistently underbudget.

Planned · 26 min · publishing
Proof slot · not yet liveEpisode art, run time and player embed go here once recording starts. Publish the tab only when three episodes are in the feed. A podcast tab with nothing behind it argues against the one thing this site claims, which is that you ship.

Where to listen

Same episode, same week, every feed. The RSS link is the one that outlives the platforms.

Bring me a problem

Send the decision you're stuck on. If it's a good one, it becomes an episode, and you get the working answer either way.

Send it over
Contact · book a call

Let's build the engine.

Then let me run it.

Book a discovery call and we'll do two things. Name exactly what's holding your marketing, systems, operations, or book back, and map how I'd fix it. You'll walk away knowing your next move, whether we work together or not.

  • We talk through where you are and where you're trying to get to.
  • I ask the questions that surface the real bottleneck, not the obvious one.
  • We agree what we'd be measuring, before anything else gets discussed.
  • You get a straight read on what I'd do first, and whether I'm the right fit.
Book your discovery call
Ciara Mejia in a green blazer dress

Prefer to write first?

Tell me about your business and what you're wrestling with. Authors: send genre, word count, draft state and target publication date, and the first call becomes a scoping call rather than a discovery call. hello@ciaramejia.com

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© 2026 Ciara Mejia. All rights reserved. · Privacy · Terms · Shipping and refunds (merchandise) · Shipping and refunds (books) Strategy that works. Systems that scale. Results you can measure.